Email safe

EmailSafe is a email archiving solution based on Vicisoft's proven document management system ViciDocs Enterprise. EmailSafe greatly improves the productivity of organization by allowing users to search and share email data while ensuring secure storage. The email content can be captured using policies administered through a very flexible engine. Email data management is a critical need today considering the following: It is estimated that today 60% of business critical information is stored within corporate messaging systems. A recent study of corporate IT users found that the average user sends 34 emails every day and receives 99 emails every day, which translates to a hefty 14.7 MB of email data per day, a 53% growth over last year.

Email Safe helps organizations manage their email data in a comprehensive and secure manner. Key highlights of the solution include: Support for popular email clients like Outlook Express, Microsoft Outlook and Lotus Notes Enables setting of intuitive policies by users to auto archive emails. Powerful storage algorithms for speedy search and retrieval. Functionality accessed through the email client interface itself as well as through the web interface. Finding information in emails is easier as attachments can be searched for full text. Helps the organization comply with the legal regulations for data retention. Reduces the amount of storage needed on mail servers (like Exchange/Lotus), helping them to run more efficiently. Eliminates the need for end users to employ individual archive files (like PST files in Exchange) to offload information from their mail stores. EmailSafe will work in the following environments: SERVER OPERATING SYSTEMS : Microsoft Windows 2000, Microsoft Windows 2003 EMAIL CLIENTS : Microsoft Outlook, Lotus Notes CLIENT OPERATING SYSTEMS : Microsoft Windows 2000/ME/XP.

ViciFlow is a comprehensive and intuitive electronic workflow management system that enables organizations to automate their business processes. The solution comprises three applications:1) ViciFlow Manager: The server component of ViciFlow.2) ViciFlow Designer : This application allows users to map their business processes using a intuitive GUI-based designer. It uses nodes to represent users/groups and links to represent actions thus creating a visual representation of the business process. It also allows ad-hoc workflow creation.Sample screenshots are provided below : ViciFlow Handler : This is the application used to process document by the users of the system. Users can view their inbox with the status of each document. They can process the document by adding comments, annotations or by editing the document and creating a new version. After processing the document they can choose an Action defined the ViciFlow Designer which routes the document to the next user.

ViciDocs Vault is the document archival and retrieval service provided by Vicisoft.Vicisoft will take care of all the hardware and software infrastructure required and will also provide scanning and digitizing as part of this service.Once a Client signs up for this Service, Vicisoft will study the document types and volumes and will work out a comprehensive Service Level Agreement and Confidentiality Agreement with the Client for protection of secrecy.The service will include document-scanning, import of electronic documents, indexing, storing and retrieving and providing specific documents as and when required.The Service would entail a fixed Annual Maintenance fee (a function of volume of documents) and a variable Service Charge for Scanning, Importing and Searching for new documents.The Processes at the Client’s end will be appropriately reengineered to make all the key documents pass through the ViciDocs Vault.This service can be offered onsite as well as offsite at Vicisoft’s premises.