Products and Services

ViciDocs Suite of Products and Services are powerful document management solutions tailor-made for different client segments. The solutions range from a simple desktop DMS for individuals to robust, highly scalable, multi-user Solution that can be deployed on LAN/WAN or even Internet. Built on state-of-the-art technologies with user-centric focus, these solutions provide rich features that are extremely useful and easily usable.In recognition of the need for some clients, ViciDocs Suite also comprises of a unique Service Offering where the DMS implementation and associated services like digitization, archival and indexing are bundled in the offering. The Ready-To-Deploy Products/Services in ViciDocs Suite are: Leveraging the strong domain knowledge and the extensive experience it gained, Vicisoft Technologies provides powerful solutions in the area of Imaging and Document Search. These industry solutions built using powerful enabling technologies like Indexing, OCR, OMR, ICR, Barcode Recognition etc. provide a wide range of options to customers. Apart from specific solutions and tools available, Vicisoft can also provide custom-built solutions in these areas.

ViciDocs Enterprise document management system is easy to use and user-friendly, and produces indexed archives that can be stored in user-defined hierarchy of folders. The output can be searched by key words or properties of the documents or even on a full text basis. What's more - It is even possible to copy the indexed documents and proprietary DocViewer onto a CD-ROM or even a web location. It is also possible to define folder level access controls. The folder structure can be created on any windows machine using Capture Client application. - for e.g. if documents pertaining to year 2002 are to be stored in a directory then a directory named YEAR2002 can be created. For each folder the system (Capture Client application) creates a barcode. The printout of the barcode is used to store scanned documents in the folder.

When a folder is created security can also be set to the folder so that only certain users and groups can be provided the relevant access to the documents in the folder. The various types of permissions allowed are NoAccess, Search, ReadOnly, ReadAndWrite, Delete and FullControl.Once a folder is created additional information in the form of meta data can be set. Index Data and KeyWords are the two forms of meta data that can be added to a folder. User defined fields can be created and data can be added to those fields for each of the folders created. All documents which are to be stored in a particular folder are placed after the barcode sheet of the folder and scanned. The software automatically stores the documents after the barcode into the folder to which the barcode pertains. To search for documents it is necessary to convert the images (obtained after scanning the documents) to text this is done through an Optical Character Recognition (OCR) engine. This allows searching for any word through the documents. After converting the images to text, the position of each word of the text is stored i.e. indexed. This helps in searching for full phrases (e.g. 'rains in Mumbai') rather than words only. It allows for page navigation, for instance, if 5 pages of a magazine article have been scanned then user can go from page 2 to page 3 through the 'Next' button on the viewer rather than opening pages separately.

ViciDocs provides a comprehensive version control though Capture Client with the following features: Version history - User can view the detailed history of a document and can view any of the versions of the document. Latest version download - By default the latest version is downloaded for the user to work upon. Check-in/Check-out control - This feature allows the user to check out a document for working on it and Check it back in once the modifications are done. Single User Check Out option prevents multiple users from editing the same document simultaneously thus maintaining the documents authenticity. ViciDocs has a simple yet extremely powerful workflow system, which allows the various users of the organization to route the documents to appropriate users. The administrator can create various workflow templates and apply those templates to various documents so that the documents can follow the rules laid down in the workflow template. Reports based on the status of a document in a workflow can be generated for supervision.